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Modern Slavery Policy

This statement is made pursuant to s.54 of the Modern Slavery Act 2015 and sets out
the steps that Cambridge Office Environments Ltd (COEL) has taken and is
continuing to take to ensure that modern slavery or human trafficking is not taking
place within our business or supply chain.

Modern slavery encompasses slavery, servitude, human trafficking and forced
labour. COEL has a zero-tolerance approach to any form of modern slavery. We
are committed to acting ethically and with integrity and transparency in all business
dealings and to putting effective systems and controls in place to safeguard against
any form of modern slavery taking place within the business or our supply chain.

Our business

Established in Cambridge in 1986, COEL has grown to become the region’s leading workplace design and fit-out company. We provide a full service offering from design and fit-out, to ongoing building management and maintenance. It is this ongoing commitment to our clients which enables us to build long-lasting, trusted relationships. We do this through the support of our employees, each of whom are committed to our business ethos.

Our high-risk areas

COEL’S high risk areas tend to be suppliers and sub-contractors. We currently go through a PQQ process on all our new sub-contractors and review all our existing sub- contractors on a yearly basis. We also like to use sustainable materials where ever possible from authorised suppliers.

Our policies

  • We operate a number of internal policies to ensure that we are conducting business in an ethical and transparent manner. These include:
  • Anti-slavery policy. This policy sets out COEL’s stance on modern slavery and explains how employees can identify any instances of this and where they can go for help.
  • Recruitment policy. We operate a robust recruitment policy, including conducting eligibility to work in the UK checks for all employees to safeguard against human trafficking or individuals being forced to work against their will.
  • Whistleblowing policy. We operate a whistleblowing policy so that all employees know that they can raise concerns about how colleagues are being treated, or practices within our business or supply chain, without fear of reprisals.
  • Code of business conduct. This code explains the manner in which we behave as an organisation and how we expect our employees and suppliers to act.

Our suppliers

COEL operates a supplier policy and maintains a preferred supplier list. We conduct due diligence on all suppliers before allowing them to become a preferred supplier. This due diligence includes an online search to ensure that particular organisation has never been convicted of offenses relating to modern slavery [and on site audits which include a review of working conditions]. Our anti-slavery policy forms part of our contract with all suppliers and they are required to confirm that no part of their business operations contradicts this policy.

In addition to the above, as part of our contract with suppliers, we require that they confirm to us that:

  • They have taken steps to eradicate modern slavery within their business
  • They hold their own suppliers to account over modern slavery
  • (For UK based suppliers) They pay their employees at least the national minimum wage / national living wage (as appropriate)
  • (For international suppliers) They pay their employees any prevailing minimum wage applicable within their country of operations
  • We may terminate the contract at any time should any instances of modern slavery come to light.

Training

We regularly conduct training for our procurement/buying teams so that they understand the signs of modern slavery and what to do if they suspect that it is taking place within our supply chain.

Our performance indicators

We will know the effectiveness of the steps that we are taking to ensure that slavery and/or human trafficking is not taking place within our business or supply chain if:

  • No reports are received from employees, the public, or law enforcement agencies to indicate that modern slavery practices have been identified.
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